Position Summary
The Assistant Administrative Inflight will provide administrative and staff support to an assigned department. The duties of the position include supporting the Operations Managers, crewmembers, general administrative tasks, receptionist and project-based work.
Essential Responsibilities
- Process all Inflight Leaves of Absence (in and out)
- Maintain and track all Leaves of Absence
- Maintain and audit base transportation
- Support Operations Managers with daily tasks and projects
- Support Inflight Supervisors with specialized base project requests
- Update and audit base crewmembers’ travel documents
- Liaison for crewmembers, crewleaders, Risk Management and business partners to gather information and complete and track Worker’s Compensation claims and processing of the required workflows
- Interface with CrewPlanning, Crew Services, Benefits, and CrewTravel to ensure crewmembers are active in their systems when returning to work
- Update the base Offline List monthly to reflect current Leaves of Absence and ensure proper crewmember bid ability
- Maintain the upkeep of the base crewmembers’ electronic files
- Ensure the office and crew lounge space is organized and supplied with necessary items
- Responsible for general administrative tasks; may include answering telephones, filing, copying, sorting and distributing daily mail and maintaining daily task list
- Plan and organize meetings/appointments/conferences; create meeting agendas and record meeting minutes
- If Inflight Qualified: Must participate in the Inflight Leadership Visibility Program (ILVP) a minimum of four (4) times per year for Recognition Flying, Airport Visibility Support, Operational Support Flying, Leadership Presence Flying and / or Leadership Currency Flying
- Coordinate travel arrangements for Operations Managers and process travel and meeting expenses
- Assist with crewmember inquires by responding to direct requests for information or forwarding questions to appropriate parties or departments
- Responsible for ordering and maintaining inventory for office and crew lounge supplies
- Other duties as assigned